AMT EmoTrance 2012 Conference and Pre/Post Conference Trainings Terms & Conditions
AMT EmoTrance 2012 Conference and Pre/Post Conference Trainings Terms & Conditions
Agreement Version: V2012.29112012
Booking Agreement
Any contract between you and us is subject to these booking conditions and shall be governed by and construed in accordance with English law and is subject to the jurisdiction of the Courts of England and Wales.
Any correspondence between you and us should either be sent by registered post or by printing off and keeping emails, including our replies to ones you have sent us. If you do not keep replies then we may be unable to validate having received any communication from you.
Registration Information
We use the information you have given us to calculate the correct price for you to attend the conference and/or pre/post conference training dates. If you have accidentally or purposefully entered the wrong information to register for the conference or training days at a reduced rate then we will contact you to correct the error.
Please be aware that to qualify to attend the conference itself you must be a fully-paid up licensed AMT EmoTrance Member at the commencement of the start of the conference. If you are not an AMT EmoTrance Member then you will need to attend and be certified on the ‘EmoTrance Practitioner’ pre-conference training OR have completed the "EmoTrance Distance Learning Training" by the start of the conference.
If your membership has lapsed then you will be asked to renew at the going rate before or at the conference. Failure to do so may result in you being asked to leave the event.
Cancellation Policy
We are unable to give refunds on conference or training tickets but may be able to defer your place to the next annual conference. Such a decision is discretionary by the AMT Administration Team.
Conference & Training Tickets may be transferred to another individual up until 7 days before the start of the conference. The person getting your ticket must be of the same membership level as you. For example, a trainer given an 80% discount for retaking the trainers day can not give their ticket to a practitioner who would normally have to pay full price.
Hotel rooms booked can be cancelled as late as 24 hours before you are due to arrive. Any payments made for your hotel room will be returned in full, but please allow upto 2 weeks after the conference
Training Tickets
The EmoTrance Conference and pre/post conference training days is a ticket-less event where you will be asked to register upon arrival with a member of staff who will welcome you and issue you with a badge. Please do keep this badge with you to gain access to the conference hall without having to re-register.
Upon booking, you will be emailed or posted a receipt which you can bring along to the conference if you wish. Because this is a relatively small conference of about 100 people, just presenting your name at registration is normally sufficient to be registered with us.
The cost of each training ticket includes entry to the event, appropriate training manuals, refreshments (tea, coffee, biscuits, hot/cold water) at specific times during the day and certification/licensing where appropriate. Tickets do not cover food, drink, travel or hotel costs you may incur.
Hotel - General
The hotel has a swimming pool which they charge a small fee for using but is perfect for relaxing before or after the conference training days.
The hotel operates a Gatwick Airport shuttle service which offers door-to-door delivery to/from the airport. The hotel might charge for this service and you may need to book a seat on the bus during busy times.
The hotel has a car park which is free of charge for conference delegates. Neither us nor the hotel accepts liability for any damage or loss occurring in the car park. For more information, please see the hotels terms and conditions.
Hotel - Rooms
We strongly recommend that you stay overnight in the hotel for the duration of the days you are attending. Not only will this ensure you begin each day refreshed and alert but you’ll also be able to attend any optional evening events that we may put on for you. The conference is a chance to network with other practitioners and trainers so staying in the hotel gives you ample opportunity to make new friends and contacts.
For your convenience, you are able to book your hotel rooms through us as we have negotiated what we believe to be exceptionally good room rates which include breakfast.
You are also able to book direct from the hotel or via one of their affiliates, but we believe this will be a more expensive option for you and often does not come with the delightful Europa buffet breakfast.
Delegates who have checked-out of their hotel room on a day of the conference or pre/post training days may store their luggage at their own risk in the conference training hall provided it does not get in the way and is not a safety risk. The hotel does offer a ‘left luggage’ facility if you are asked to move your luggage by us or a member of the hotels staff.
Hotel - Rooms Booked Through Us
If you book through us you must accept the hotels terms and conditions, which is available here:
If you would like the hotel to be made aware of any special requirements you have, then please do contact us as soon as possible after booking.
This service is offered by us to you as a convenience. Whilst we are in regular contact with the hotel, we do not know exactly when they will run out of each type of room, hence early booking is advised. Whilst we will take every care to resolves any issues that may arise to the best of our ability, we can not accept liability for them.
Discounts
Training tickets purchased before 1st April 2012 qualify for an early bookers discount.
We also operate an 80% retake discount for practitioners/trainers attending the Practitioner Training and for trainers attending the EmoTrance Trainers day. If you retake a training then you will not receive new manuals or certificates. If you would like to purchase an additional manual for the nominal fee of £10.00 each then contact a member of staff. We do keep some spare at the training, but unless you book a training manual in advance then we cannot guarantee it.
Our discounts only apply to our trainings; ie we can not offer any discounts on your personal hotel room costs.
Ticket affiliates and resellers may quote prices in other currencies than £GBP which in most circumstances will be based on the going rate of the Sterling currency. However, it is up to the delegate to check the exchange rate they are being charged.
If you feel you have been charged too much for your tickets then please use our complaints procedure.
You may not combine discounts. If you are offered multiple discount schemes then you should use the ONE discount scheme that saves you the most money.
Certificates & Badges
Any certificate or badge issued during the conference or pre/post trainings will have your name as is spelled in the information you have given us. If we need to reprint a certificate and it isn’t our fault then we may optionally charge a £10.00 re-issue fee. Because of the limited office equipment we have available at the conference it may take us up to 28 days to reissue a duplicate certificate.
If we need to reissue a badge, then we might have to resort to normal white sticky labels.
Delegate Conduct
We reserve the right to ask you to leave the conference if we deem your behaviour to be detrimental to a good atmosphere and learning environment for the other delegates. If this exceptional situation does happen then we will not issue a refund.
The EmoTrance Conference has a great reputation for friendliness and openness. We have never had to remove anyone from the training and would very much like to keep it that way!
If you need to make a complaint, please do so in writing to our address given at the bottom of these terms and conditions.
Delegate Responsibilities
You are responsible for your own safety whilst at the conference and are strongly advised to take up insurance to cover the full length of the conference and pre/post conference training days.
It is also your responsibility to inform us at least 7 days prior to the commencement of the conference about any physical, medical or psychological information or special needs about yourself that you deem important for us to know about to ensure that you have a safe, pleasant experience. Any information given will be held in the strictest confidence.
If something happens during the conference then it is your responsibility to inform a member of AMT or Hotel staff as soon as possible. We are all there to help!
Training Programme and Schedules
We reserve the right to change the training schedules before or during the conference or pre/post conference trainings. This may include changes to the conference presenter line up, optional evening activities or start/end times.
Please visit the website http://emotrance.com/conference/ for up-to-date news or contact us for more information.
Filming, Photography & Audio Recording
Pictures, Audio & Video may be recorded by AMT staff or contractors at our events. These may be kept for posterity, sold as a product, or given away for free at our discretion.
If you do not wish to be recorded then please consider your position carefully before gathering in public photos, asking presenters questions during trainings, volunteering for exercises and demonstrations, or for any other purpose which is likely to be captured. If you suspect that you have been recorded, then do let us know within 7 days of the end of the event and we will do our best to comply with your wishes.
For copyright reasons, please do not record your own audio or video without written consent from The AMT in advance of the event. Photography is permitted, but please do share what you have snapped with other delegates via our Facebook Page.
Conference Cancellation
In the extremely unlikely event that the conference is cancelled or has to be relocated to a different location, you will be offered a refund on training tickets and hotel rooms booked through us. If a refund is offered then it may take up to 90 days to have this returned to you.
Complaints Procedure
If you have a complaint to make, please address it to us in writing to:
EmoTrance Conference
The Association for Meridian & Energy Therapies
3 Eversfield Court
14 Eversfield Road
Eastbourne
East Sussex
BN21 2AS
United Kingdom